3.12 Disposition of Surplus Assets

The purpose of this policy is to provide a system that encourages the disposal of assets that are no longer required and to provide a means of documenting the transfer or sale of surplus assets.

Disposal of Surplus Goods

1. On at least an annual basis, all Department Heads shall identify goods which become surplus to their needs and submit such lists to the Chief Librarian/CEO.
2. The method of disposal used on a particular surplus item will be that which results in the best overall benefit to the Library, such as:

a. Transfer to another department for use within the  library
b. Trade-in or return to supplier for credit
c. Invite public or selective quotations
d. Donate to another non-profit or charitable organization
e. Public auction, yard sale, or other
f. Scrap, dismantle, or destroy; classify as waste and dispose.

The bid for a purchase of any surplus goods directly or indirectly by or for a Library Board member or employee, or a Board member’s or employee’s family (family being parent, spouse, child) is defined in the Municipal Conflict of Interest Act as probable conflict of interest.