2.27 Electronic Monitoring

Thunder Bay Public Library (TBPL) values trust, discretion, and transparency and believes employees deserve to know when and how their work is being monitored. This policy is intended to establish guidelines for TBPL practices and procedures related to electronic monitoring of employees.

This Policy applies to all Library employees.

Thunder Bay Public Library collects information through electronic monitoring for a variety of reasons, including protecting TBPL’s legal and business interests. The company will electronically monitor the following activities and procedures:

• Clocking in/clocking out – for payroll purpose to confirm hours worked by temporary or casual employees.
• Key fob – for security and staff arrival purposes. This information can be used for performance concerns which allows the Employer to determine if staff are punctual when arriving to work.
• Video surveillance – for security purpose in the event of emergency or for an investigation into an incident.

TBPL reserves the right to retrieve messages in order to assess whether the facility is being used for legitimate purposes, to retrieve information following suspected computer failure or to investigate alleged acts of wrongdoing. TBPL will not, however, monitor emails, online chats, etc. as a matter of course.

TBPL has the right, at any time when deemed necessary, to monitor and preserve any communications that utilizes the TBPL’s network in any way, including data voicemail, telephone logs, internet use, network traffic etc., to determine proper utilization, regardless of the ownership status of the mobile device used to access the TBPL’s network.

CONTACT FOR INTERPRETATION

Please contact Human Resources with any questions.